General Booking Policy for Studio Rental

 

Payments

You will be asked for 50% of the full booking amount upon booking confirmation. The remaining 50% is due the day before the booking.  

 

Cancellation​ and Refund

The cancellation grace period is 48 hours prior to the date of the event. Any cancellation made within the 48 hours, the 50 % deposit will remain non-refundable. Any incident occurred on the renter's behalf and the production could not be proceed Ceres La would not be responsible for the refund.

 

OBLIGATIONS

 

  • The use of the studio will need to be coordinated and booked on the website ceresla.com 48 hours prior to your appointment.

  • The lease shall start and end as set forth in this Agreement; set-up and clean-up time must take place during hours set forth in this Agreement.

 

BE RESPECTFUL OF OUR STUDIO RULES

 

  • Be present at all times during the rental

  • The scheduled shoot has to be imputed to the shared calendar as soon as it is confirmed.

  • Keep the event or session contained within the studio.

  • The time frame of the rental must be kept unless there is no following booking.

  • No gathering of more than 10 people, if the staff exceeds that amount, it would need to be reported to the owner/manager prior to the booking.

  • Renter is responsible for cleaning up the trash generated from the production. (ashes, cigarettes, etc) before leaving.

  • Smoking is allowed in the dedicated room or outside the building.


 

STUDIO & EQUIPMENT SUPPLIED

The Studio agrees to provide the studio in good working order but makes no special

guarantees as to said studios functionality or suitability to Renter's purposes. The Renter is entitled to use the entire studio, lighting equipment, props, and any furniture in the studio at the time of rental. The Studio is not liable for acts out of its control that affect the shoot, such as power outages, weather, emergencies, or Acts of God. Renter agrees to return all equipment, studio, and furniture in the condition it was provided and to immediately notify the Studio of any damage, failure, or change in equipment provided. Rental furniture may be taken outside, one piece at a time. If there is inclement weather in the forecast (rain, snow, etc.) then the furniture may not be taken outdoors. Please do not move any pieces larger than a single chair without two people present to move it without dragging the legs.


 

DAMAGE TO EQUIPMENT, FURNITURE, OR STUDIO 

 

Renter agrees to pay for any repair or replacement costs of equipment, furniture, or

the studio that Renter damages within 3 business days. In the event that the Renter's

employees, Renter's contractors, Renter's clients, or any and all Renter's visitors damage any equipment or studio, Renter agrees to pay for any repairs or replacements necessary within 3 business days. Renter agrees to leave the studio in the condition it was found, or a $200 cleaning fee will be assessed and invoiced.

There is no warranty that rented items are free of defects. The Renter agrees that the Studio holds no liability for any damage or injury caused by the use of rental items to the renter or any third party. The Renter assumes all risk of personal property damage or personal injury. If any accident involving the Studio's rental items has occurred while it is in the Renter's possession, Renter shall make the owner/manager aware by

written statement of details of occurrence of event including police report and names and

addresses of witnesses, if applicable.


 

LIABILITY

 

Renter agrees to get a signed Liability Release from all persons that will be on the

premises prior to use of Studio. The Studio will not be held liable for any injuries or

accidents to the Renter, Renter's employees, Renter's contractors, Renter's clients, or any and all Renter's visitors that occur within or outside the studio premises.

The premises are to be used for the purpose of a photography/videography studio,

including such activities, as are necessary and usually incidental to such use. The Studio shall have the right to inspect the equipment, studio, and furniture at any time during the rental term. Renter shall make any and all arrangements necessary to permit a representative of the Studio access to the equipment and studio. If a breach of any of the provisions of the Rental Agreement occurs, the Studio has the right to revoke Renter's access to the equipment and studio without any liability to and without prejudice to the Studio, the right to receive rent due or accrued to and including date of revocation.

Returned checks will incur additional charges including but not exceeding all bank fees plus a $25 processing fee.

Refund requests must be made in writing and will be responded to promptly by management. If equipment, furniture, or studio is ordered and delivered, but not used, no refund will be approved.

Production Rental Agreement

  1. Permission is hereby granted to Producer to use premises owned by Homeowner/Business Owner (“Owner”) located at 539 CERES AVE (“Owner’s Premises”) for the purpose of Production with the right to exhibit and license to others to all or part of said Production throughout the world by any means and by any media whatsoever, now known or hereafter devised; said permission shall include the right to bring personnel and equipment, including props and temporary sets onto the Owner’s Premises, and to remove the same there from after completion of work. Owner is not liable for damage to or loss of any equipment, props, and/or temporary sets brought onto the Owner’s Premises unless the Owner willfully or negligently damages the same. No children, animals or guests are allowed on property unless they are directly connected with Production. 

  2. The above permission is granted for the amount (see breakdown w/additional site rep & security deposit fee, if applicable, described in Attachment A).

  3. Payment is due to CERES Los Angeles immediately after the signing of the Agreement. The Producer agrees to pay for and in consideration of the rights herein granted and described in Attachment A.

  4. A reasonable cleaning fee will be charged if Owner’s Premises are not cleaned to the Owner's satisfaction, which satisfaction shall not unreasonably be withheld. If any sums are withheld by the Owner, substantiation, and documents of the charges will be provided to the Producer.

  5. At any time within thirty (30) days from the date the Producer first makes use of said Premises hereunder, the Producer may, following not less than seven (7) working days, with the advance written notice to the Owner, re-enter premises for a period reasonably necessary to photograph retakes or added scenes desired by the Producer, and in any such event, the rate specified above shall apply. Any payment for any such uses shall be made in advance of usage. If, however, illness of the models, photographer or other essential artists or crew, or weather conditions or any other occurrence beyond the Producer’s control prevents the Producer from starting work on the date designated above, or in the event of damaged or imperfect film or equipment, the Producer shall have the right to reuse Owner’s Premises within one (1) month at the above agreed-upon rates, which will be paid in advance. The Producer understands and accepts that the Owner has no control over the weather conditions, and once the Owner has given the Producer possession of the Owner’s Premises the Owner has fulfilled all obligations under the contract, and the fees agreed upon shall be deemed used regardless of any change in the weather. Any makeup dates are based upon request and solely decided upon by the Owner.

  1. Producer agrees to leave said premises and all property of any kind located thereon, in as good order and condition as they were immediately prior to any use of said Premises pursuant to this Agreement and to pay for any injury or damage that may occur directly through the use of said Premises by the Producer. All reimbursements must be made or addressed within (10) working days after the presentation by the Owner to the Producer. With that said failure by the Owner to present receipts or estimates within (10) working days to the Producer will result in the Owner waiving any rights to claim damages as a result of the production. The Owner has the right to select any/all contractors required to make any/all necessary repairs at reasonable costs, provided the Producer is first given the opportunity to make repairs but is unable to make such repairs itself. These repairs when completed must be satisfactory to the Owner, which satisfaction shall not unreasonably be withheld. If repairs are not completed within (30) working days the Owner reserves the right to make a claim with the Producers insurance carrier.

  2. Producer indemnifies and agrees to save and hold harmless Owner, and Owner’s family members, agents, employees, and invitees and each and all of them collectively and severally, from any and all claims, liabilities, costs, and expenses, including reasonable attorneys’ fees, arising from or directly related to the use of Owner’s Premises except for claims, etc., caused by the Owner’s, and Owner’s family members’, agents’, employees’ or invitees’ willful misconduct. Without in any way limiting the Producer’s liability, the Producer represents and warrants that he has Comprehensive Liability and Property Damage insurance with a liability of no less than $1,000,000.00 as to each claimant, Owner, and Owner’s family members, agents, employees, and invitees are additionally insured under the policy covering the risk. The Producer will furnish the Owner with certificates of insurance prior to the first preparation day setting forth those facts. Any deductible against a claim shall be the responsibility of the Producer.

  3. Producer agrees that upon the expiration of this contract or any extension or renewal thereof, or upon the completion of any further use of Owner’s Premises under the authority of this contract, Producer shall immediately remove any. All structures, equipment, and material placed thereon by Producer, or a shoot day rate will be charged for each day these items remain on Owner’s Premises. This amount would be one-half the fee of a shoot day outlined in Attachment A.

  4. The Owner agrees that the Production Company may use household electrical current providing household type lighting is used unless all electricity use is explicitly prohibited in section 14. Any other electrical connections are prohibited except with the explicit permission of the Owner. No other utilities at the Location may be used absent prior written consent of the Owner.

  1. There will be no smoking on the Owner’s Premises. Smoking is allowed outside only in designated areas unless all smoking is explicitly prohibited in section 15.

  2. The Producer agrees to install layout board/mats over any interior areas designated by the Owner and where any makeup and/or hair styling is done (if an area is provided) as well as where heavy foot traffic and heavy equipment are used.

  3. Producer shall own all rights of every kind in and to the photography made in and about Owner’s Premises, including the right to utilize the same in connection with the project and in connection with any other product as the Producer shall elect (the “Productions”), and in connection with the production, exhibition, advertising and other exploitation thereof, in any manner whatsoever, whether now known or hereafter known or recognized, in perpetuity and in all territories. Producer shall have no obligation to use, photograph, or depict Owner’s Premises in any Production or to exercise any of the rights granted in this agreement. The Owner hereby acknowledges that the undersigned shall have no interest of any kind or nature whatsoever in such motion pictures, still-photographs, or sound recordings made or taken by Producer on or off Owner’s Premises, and the Owner agrees Producer shall have all rights therein. The owner shall not assert or maintain against the Producer any claim of any kind or nature whatsoever, including, but not limited to, those based upon invasion of privacy, publicity, or other civil rights or defamation in connection with the exercise of the permission or rights granted in this agreement. Notwithstanding, neither the address nor the name of the owner or family may be used unless prior written consent by the same is obtained.

  4. The following is prohibited on Owner’s Premises unless noted in this Agreement prior to prep or shoot dates:
    14.1.  any pyrotechnics, explosives, gas, or smoke devices
    14.2.  any wetting or flooding of interior floors
    14.3.  drilling into or otherwise penetrating any parting of the building structure
    14.4.  use of drugs, alcoholic beverages, or illegal substances
    14.5.  use of the Owner’s name or address
    14.6.  kitchen is not to be used for the actual preparation of food nor shall any utensils or appliances be used

  5. The following areas are restricted unless noted in this Agreement or Attachments signed by both parties prior to prep or shoot dates

    15.1. any illegal areas
    15.2. entry into any areas marked restricted

  6. The producer is responsible for the removal of all trash and debris from the Location at the conclusion of the project. A reasonable cleaning fee will be charged if the Location is not cleaned to the Property Owner’s satisfaction, which will not be unreasonably withheld.

  7. Consumption of food or beverages shall only be permitted in the exterior designated food services area. The producer will assure that lay-out board or heavy-duty cardboard is placed
    beneath any food service station or vehicles.

 

  1. The Producer shall be liable for all costs, including reasonable attorney fees, that the Owner incurs in collecting fees from said Producer, as a direct result of failure by the Producer or his assigns to compensate the said owner for losses, damages to Owner’s Premises, or any unpaid charges. All disputes are to be settled in the State of California.

  2. The Owner agrees to indemnify and hold harmless the Producer from and against any and all liability incurred under any applicable tax legislation, including all reasonable legal fees as a result of the failure by the Owner to declare the payments made to the Owner and pay any amount owing therein to the applicable taxing authorities.

  3. The undersigned warrants that he/she is the Owner (or agent for the owner) of said premises, that the Signer is fully authorized to enter into this agreement, and has the right to grant the use of said Premises and each and all of the rights herein granted.

  4. Each and all attendees shall assume all risks in connection with any defects in the condition of Owner’s Premises, except with respect to risks arising from the negligence or willful misconduct of the Owner or its employees, agents, or contractors, which under no circumstances, its agents and/or employees.

  5. The producer is responsible for obtaining all film/still photo permits for their production as required by the film office. The producer is responsible for all private vehicles related to their production; all vehicles must be parked legally as per the requirements of the film/still photography permit. 

  6. All bookings adhere to CERES Los Angeles policy which allows a full refund for bookings canceled within 24 hours of confirmation with the exception of bookings that are confirmed within 48 hours of the start time. A cancellation fee of 50% of the total contracted location fee will be charged to the Producer if notice of cancellation is received after the Grace Period up until 48 hours prior to the first scheduled entry onto the Owner’s Premises. A cancellation fee of 100% will be charged to the Producer if cancellation notice is received less than 48 hours prior to first scheduled entry onto the Owner’s Premises. The cancellation fee shall apply if cancelled for any reason, other than bona fide force majeure, which is defined as an extraordinary event or circumstance beyond the control of the parties, such as a war, strike, riot, crime, or an event described by the legal term "act of God" (e.g., flooding, earthquake, volcano) which prevents one or both parties from fulfilling their obligations under this Agreement.

  1. The Producer/Scout and their affiliates acknowledges CERES Los Angeles as the representative of the said properties for a period of three years from the date of this Agreement, and agrees that any present and future negotiation and/or contact with the homeowner will be done through CERES, (i.e. – direct contact with the homeowner for future projects will constitute a breach of this contract). Producer/Scout also warrants that they will not post properties in all formats (e.g. – images, photographs, videotapes) on any permanent website without acknowledging the images. This Agreement pertains to any and all location information given to Location Scout and Producer. Producer and Scout agree not to permanently retain or distribute any contact info of any said properties given to them by CERES.

  2. Producer and Owner must be present at the completion of the shoot for a final walkthrough of the location and to sign off on the Site Rep Report. If Producer or Owner cannot be present at completion of the shoot they must appoint a representative to be present who has authority to sign the Site Rep Report on Owner/Producer’s behalf. If Producer or Producer’s Representative does not sign off on the site rep report, damages, overtime, overages and/or number of persons on the production will be at the sole discretion of CERES. If the Owner or Owner’s Representative does not sign off on the Site Rep Report then no damages, overtime or any other overages will be paid to the Owner. If the finishing time on the final day of Production goes into darkness the Owner also reserves the right to request an exterior walkthrough the following day during daytime hours.

  3. SUCCESSORS: Each and every provision of this Agreement shall be binding upon and insure to the benefit of the heirs, executors, administrators, successors, parents, corporate affiliates and assignees of each party.

  4. WAIVER: Waiver of any provision of this Agreement shall not be deemed or constitute a waiver of any other provision, nor shall such waiver constitute a continuing waiver.

  5. SEVERABILITY: In the event that any provision contained in this Agreement shall be held invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect, insofar as is consistent with law.

  6. ENTIRE CONTRACT: This Agreement and the various ancillary documents referred to herein (including the insurance policy and compensation agreement between owner and agent) constitutes the entire contract between the parties with respect to Producer's rental and use of the Property. No covenants, agreements, representations, or warranties of any kind whatsoever have been made by the Owner or Producer, except as specifically set forth in this Agreement. All prior agreements, discussions, and negotiations have been and are merged into and superseded by this Agreement.

  7. AMENDMENT: This Agreement may only be amended or modified by a written agreement signed by all parties to this Agreement.

 

  1. COUNTERPARTS: This Agreement may be executed in two or more counterparts, each of which shall be deemed original for all purposes. Counterparts of this Agreement may be exchanged by facsimile or email, and a facsimile of any party's signature shall be deemed an original signature for all purposes.

 

  1. By signing this Agreement, Producer and Owner agree to comply with and be legally bound by the version of the Terms of Service of Giggster.com website as represented on the date of signing, whether or not they become registered users of the Services. These Terms govern access to and use of the site and services and all collective content and constitute a binding legal agreement between Producer and Owner. If there is a conflict between the Terms and the Agreement, the Agreement will take precedence.

  2. In addition, certain areas of the Site (and your access to or use of certain aspects of the Services or Collective Content) may have different terms and conditions, standards, guidelines, or policies posted or may require you to agree with and accept additional terms and conditions. If there is a conflict between these Terms and terms and conditions posted for a specific area of the Site, Services, or Collective Content, the latter terms and conditions will take precedence with respect to your use of or access to that area of the Site, Services, or Collective Content.